Fair Hiring & AI Transparency

Last updated: 7th February 2026

This Fair Hiring & AI Transparency page explains how CareerPage.ai uses artificial intelligence features, how those features should be used, and what responsibilities remain with customers, recruiters, staffing firms, employers, and hiring teams.

CareerPage.ai provides software tools that help organizations collect, organize, search, summarize, and review hiring-related information. Some features may use AI to support recruiting workflows, but CareerPage.ai does not make hiring decisions for customers.

1. Purpose of This Page

CareerPage.ai is designed to help recruiters and hiring teams move faster while keeping humans in control.

This page is intended to explain:

how AI may be used inside CareerPage.ai.
what AI features can and cannot do.
why human review is required.
how customers should think about fair hiring, PII, sensitive information, and legal compliance.
what responsibilities remain with the customer.

This page does not replace our Terms of Service or Privacy Policy. It also does not provide legal advice.

2. How CareerPage.ai Uses AI

CareerPage.ai may use AI-assisted features to help customers work with applicant, candidate, reference, hiring, and workspace information.

AI features may help with:

resume parsing
applicant profile summaries
candidate overviews
reference summaries
hiring note summaries
job description assistance
candidate search
question answering across applicant data;
pipeline insights
shortlist preparation
onboarding room summaries
workspace document and hiring data search.

For example, a recruiter may ask AI to summarize a candidate, identify applicants with certain experience, compare application answers, or find candidates with references submitted.

AI is intended to reduce manual admin, make information easier to find, and help teams review candidate data faster.

3. AI Does Not Make Final Hiring Decisions

CareerPage.ai does not make final hiring, rejection, compensation, promotion, onboarding, or employment decisions for customers.

Customers remain responsible for all decisions involving candidates, applicants, employees, contractors, references, and workers.

AI outputs should be treated as decision-support information only.

Customers should not use CareerPage.ai’s AI outputs as the sole basis for decisions that significantly affect a person, including:

rejecting a candidate
selecting a candidate
ranking candidates without review
setting compensation
deciding employment eligibility
making promotion decisions
making termination decisions
making any other significant employment or staffing decision.

Humans must review relevant candidate information before taking action.

4. Human Review Is Required

AI can help organize and summarize information, but it can make mistakes.

AI outputs may be:

incomplete
inaccurate
outdated
biased
missing context
based on misunderstood information
influenced by unclear or incomplete input data.

Customers are responsible for reviewing AI outputs carefully before relying on them.

Important facts should be verified directly from resumes, application answers, candidates, references, interviews, background checks where lawful, or other reliable sources.

5. Fair Hiring and Anti-Discrimination

CareerPage.ai should be used in a way that supports fair, job-related, and lawful hiring practices.

Customers are responsible for complying with all employment, labor, equal opportunity, anti-discrimination, recruitment, staffing, and candidate screening laws that apply to them.

Customers should not use CareerPage.ai to discriminate unlawfully based on protected characteristics, which may include, depending on location:

race
color
religion
sex
pregnancy
sexual orientation
gender identity
national origin
age
disability
genetic information
veteran status
marital status
citizenship status
other legally protected categories.

Customers should use job-related criteria when reviewing candidates and should avoid using protected characteristics or unrelated personal information in hiring decisions.

6. EEOC and Employment Law Responsibility

In the United States, hiring and employment practices may be subject to laws, rules, and guidance from the Equal Employment Opportunity Commission, also known as the EEOC, as well as federal, state, and local employment laws.

CareerPage.ai provides software tools. We do not act as your legal advisor, HR compliance consultant, background check provider, employment agency, or consumer reporting agency.

Customers are responsible for understanding and complying with the laws that apply to their recruiting and hiring process, including any rules related to:

equal employment opportunity
candidate screening
automated decision-making
employment testing
background checks
recordkeeping
candidate notices
accommodations
data retention
adverse action processes where applicable.

Customers should consult qualified legal counsel for legal questions about their hiring process.

7. Personally Identifiable Information, PII

CareerPage.ai may process personally identifiable information, commonly called PII.

PII may include information such as:

names
email addresses
phone numbers
resumes
work history
education history
application answers
salary expectations
availability
location
profile photos
video introductions
voice recordings
social profile links
portfolio links
reference contact
details
reference responses
messages
notes
hiring pipeline data.

Customers are responsible for collecting, using, storing, sharing, and deleting PII lawfully.

Customers should provide required notices, obtain required consents, control workspace access, and protect candidate and reference information inside their organization.

8. Sensitive Personal Information

Customers should avoid intentionally collecting sensitive personal information unless it is necessary, lawful, and appropriate for the hiring process.

Sensitive personal information may include:

health information
disability information
race or ethnic origin
religion
political opinions
trade union membership
sexual orientation
biometric data
criminal history
government identification numbers
financial account details
immigration or citizenship information where legally sensitive.

If sensitive information appears in a resume, application answer, video, voice recording, reference response, message, note, or uploaded file, customers are responsible for handling that information appropriately and in compliance with applicable law.

Customers should avoid using sensitive or protected information in ways that could create unfair, biased, discriminatory, or unlawful outcomes.

9. Candidate and Reference Data

CareerPage.ai may help customers collect and manage information from candidates and references.

Candidate data may include resumes, application answers, videos, voice recordings, salary expectations, availability, notes, messages, pipeline status, and other hiring-related information.

Reference data may include contact information, relationship to the candidate, employment feedback, performance comments, reliability feedback, communication feedback, strengths, improvement areas, and rehire signals.

Customers are responsible for ensuring that reference requests and candidate data collection are lawful, fair, and appropriate.

Customers should avoid asking references to provide information that is not job-related or that would be unlawful to consider.

10. AI Outputs Are Not Guaranteed

CareerPage.ai does not guarantee that AI-generated outputs will be accurate, complete, unbiased, lawful for your use case, or suitable for any particular employment decision.

AI outputs may help teams move faster, but they must be reviewed by a person.

Customers should not treat AI summaries, rankings, search results, profile overviews, reference summaries, or suggested answers as guaranteed facts.

Where accuracy matters, customers should verify the source information.

11. Customer Responsibilities

Customers using CareerPage.ai are responsible for:

using AI features lawfully and responsibly
reviewing AI outputs before relying on them
applying human judgment to hiring decisions
using job-related criteria when evaluating candidates
avoiding unlawful discrimination
protecting candidate, applicant, employee,
contractor, and reference data
managing user permissions inside their workspace
providing required privacy notices and consent notices
complying with data protection and employment laws
maintaining appropriate hiring policies and records
consulting legal counsel where needed.

CareerPage.ai provides tools. Customers control how those tools are used in their hiring process.

12. What CareerPage.ai Is Not

Unless separately agreed in writing, CareerPage.ai is not:

a legal advisor
an HR compliance consultant
a background check provider
a consumer reporting agency
an employment agency
an employer of record
a recruiter acting on behalf of the customer
a final decision-maker in hiring
a guarantee of compliance with EEOC, GDPR, or other laws.

Customers remain responsible for their own hiring, staffing, recruiting, employment, and compliance decisions.

13. Responsible Use of AI in Hiring

We believe AI should help recruiters and hiring teams work better, not remove accountability from the process.

Responsible use means:

using AI to organize and understand information
keeping humans involved in meaningful decisions
verifying important information
avoiding protected characteristics in decision-making
using clear, job-related criteria
respecting candidate privacy
protecting reference information
reviewing outputs for errors or bias
documenting important hiring decisions where appropriate.

AI should assist the recruiter, not replace the recruiter.

14. Our Position

CareerPage.ai helps teams collect better signal, reduce manual work, organize candidate data, and create stronger shortlists.

But final decisions should be made by people who review the full context and apply fair, lawful, and job-related criteria.

Our position is simple:

AI should help recruiters move faster, but humans must stay in control.

15. Contact

If you have questions about this Fair Hiring & AI Transparency page, contact us at:

CareerPage.ai
Email: team@careerpage.ai